Administrative Coordinator

At Sequoia Construction Services, the Administrative Coordinator is a pillar of support for daily operational functions. You're highly organized and efficient, comfortable with working in a fast-paced construction environment. You take pride in your accuracy and attention to detail with a strong focus on getting things done right the first time.

Your dedication to excellence keeps everything running smoothly. Join us in building something great together.

What You'll Do For Us:

Data Entry

• Enter job costs, vendor invoices, purchase orders, and other financial information into thecompany’s accounting/finance system accurately and on time.
• Verify data for accuracy before submission.

Job Setup & Project Administration

• Create new job profiles in the company management system with required fields, budgets, codes, and contacts.
• Track and update job information throughout the project lifecycle.

Certificates of Insurance (COIs)

• Request, collect, and review COIs from subcontractors and vendors.
• Ensure COIs meet company and project-specific insurance requirements.
• Maintain accurate and updated COI records.

Job File Organization

• Create and maintain digital and/or physical job files for all active projects.
• Organize contracts, proposals, invoices, RFIs, change orders, and communication logs.
• Ensure documents are stored consistently and easily accessible.

General Administrative Support

• Assist with internal reporting and documentation.
• Support project managers and accounting teams as needed.
• Help improve administrative workflows and organizational efficiency.
• Regular collaboration with project managers, vendors, subcontractors, and accounting staff.

This position follows a hybrid schedule. Employees are required to work in the office at least 3 days per week, with the option to work up to 2 days remotely from home. Specific office days may be assigned based on business needs. 

• 1–3 years of administrative experience (construction industry experience preferred but not required).
• Strong data-entry accuracy and attention to detail.
• Familiarity with construction or accounting software (Foundation, Procore, BusyBusy, etc.) a plus.
• Ability to stay organized and manage multiple tasks and deadlines.
• Strong communication and follow-up skills.
• Proficiency with Microsoft Office or Google Workspace.

The compensation for this role is between $26.44 - $31.25 / per hour.

What We'll Do For You:

• Provide a great place to work -- you'll want to show up and give your best self everyday, we promise.
• Allow you to crush it -- training and development for career growth.
• Make sure you’re covered – health, dental, and vision insurance and a 401(k) program that keeps you on track for your future.
• Give you a break -- accrued paid sick leave and paid holidays.

*Sequoia Construction Services is an Equal Employment Opportunity employer and promotes a drug free workplace.